Xero vs QuickBooks vs FreshBooks: The Best Accounting Software with Monty Python Checklist, Workflow and SOP Software

And there are some glaring differences between FreshBooks and QuickBooks that may be deal-breakers for either one. If you think that Xero is exactly what you need to manage your financial details, you may want to check out the following available plans. Xero’s dashboards give users a real-time view of their financial data and allow them to drill down into the details when needed. If you operate a brick-and-mortar store, QuickBooks offers mobile card readers which allow you to accept payments on the go. There are plenty of customization options available to ensure that your invoice looks professional. QuickBooks is not one of the most accessible accounting software, but it’s also not the hardest.

  • Of course, even though Xero is more comprehensive than similar accounting products, you should make sure it has the right features for you before committing to a plan.
  • The only way to assign expenses to the appropriate checking account is by matching transactions in the bank feed.
  • You can create pre-filled fields for different projects and billing amounts.
  • The highest-tier Advanced plan, for example, lets you add up to 25 users.
  • These functions are standard on the entry-level plan for QuickBooks and most other accounting software platforms.

Its integrations only pale in comparison to Xero’s because, well, everyone’s app integrations pale in comparison to Xero. But for me a key area is the value from good quality support as after all the accounts are critical to the business. However, much like FreshBooks, QuickBooks can be seen to have replied to the vast majority of negative reviews and a couple of glowing positive ones too.

Upgraded QuickBooks plans also include multiple users, so you can share the workload with or among employees. The highest-tier Advanced plan, for example, lets you add up to 25 users. FreshBooks, on the other hand, charges $11 per month per additional user and is better suited for contractors and freelancers. Each FreshBooks plan comes with just one user with the exception of the custom Select plan, which includes two.

FreshBooks Feature List

To know which might be right for your needs, check out our FreshBooks vs. Xero comparison. A Plumbing estimate template enhances communication by presenting clear and itemized cost breakdowns for services. It ensures transparency, assists customers in accurate budgeting, and establishes mutual understanding between plumbers and clients regarding the scope and expenses of the project. Similarly, FreshBooks has an easy walk-through process that takes a few minutes to complete.

  • The app also lets you add contacts, and Xero gives you useful information about the person automatically, such as the average days to pay and billing activity.
  • You can easily test out expense tracking, team expense claims, and expense importing during your 30-day free trial.
  • FreshBooks – with its slick design and thorough tutorials, FreshBooks is perfect for small businesses looking to organize everything to do with their invoices.
  • If you need a comprehensive accounting solution, then QuickBooks is the better option.

The drawback to Freshbooks’ simplicity, however, is the lack of customization and other features that are included with Quickbooks and Xero. If you are a freelancer or small business owner just getting started in the world of business, most might advise you to choose Freshbooks as it is simple and straightforward to use. Although Freshbooks reporting is not as comprehensive as that of Quickbooks and Xero, the software makes up for it with reports that are much easier to use and interpret. The invoicing feature is straightforward and can very easily be used and understood by someone that has never touched invoicing software before. Freshbooks is wonderful when it comes to sending invoices and getting paid.

Invoicing And Payments

Kristy Snyder is a professional writer and editor living in Pittsburgh with over 10 years of content creation experience. In addition to being a Content Editor for Clever Real Estate, she has contributed to numerous leading financial and tech websites, including Bankrate, The Simple Dollar, NextAdvisor, and more. It’s full of user guides, help articles and other learning tools so you can hopefully find answers to your questions faster. With Quickbooks, as your company grows, the fees you pay grow, too. You will pay a lot to stay with Quickbooks when your company becomes large. You can also check out how FreshBooks compares to other programs and details about its function as a viable alternative on our comparison page.

Many FreshBooks customers have service-based businesses that have them constantly on the go. And FreshBooks is a unique accounting software program in that it allows you to bring your software along with you while serving billable clients. While both software solutions offer features like mileage tracking, inventory management and reporting, QuickBooks’ capabilities typically exceed those of FreshBooks. Compared to Xero’s app, it’s more user-friendly and offers a wider selection of features, including entering bills, live time tracking, and billing clients for time worked.

Inventory management

Stay updated on the latest products and services anytime anywhere. If you’re a freelancer consistently working with the same handful of clients, you’ll likely do fine with FreshBooks’ cheapest plan. Otherwise, you’ll need to upgrade to a heftier FreshBooks plan or consider invoicing software that doesn’t curtail the number of people you can charge each month. In stark contrast to FreshBooks, it also uses the double-entry accounting system for every plan, even the most basic. It’s simply a more accurate form of accounting that ensures your books are balanced at the end of the day, and the software itself handles the trickiest parts of double-entry accounting entries.

User reviews

This is essential because it allows you to connect your accounting software with other tools to run your business. One of the significant differences between FreshBooks vs. QuickBooks vs. Xero is price. The pricing of each software is determined based on the features it offers. When it comes to reporting, Xero offers a more basic suite of options than QuickBooks. However, it makes up for what it lacks in standard reports in its comprehensive dashboards. While QuickBooks offers several features for users, one of the most standout features is its reporting.

Is FreshBooks more expensive than QuickBooks?

All in all, for the features you’re getting I’d say that QuickBooks does the best it can. By using an accounting app and following set accounting processes you can skip the middleman and easily organize your finances yourself. Whether you’re sick of losing records, chasing up invoices, or just want a central hub through which you can manage your accounts, there’s an app to perfectly suit your needs.

Quickbooks also offers a simple way to send invoices and receive payment, however this accounting software allows for much more customization compared to Freshbooks. Yes, FreshBooks offers a robust mobile app for both iOS and Android users. It lets you enter bills, accept payments, issue invoices, and capture expense receipts. Our evaluation was based on a rubric scoring methodology in six categories, each with a designated appropriate percentage. NetSuite’s accounting software is one aspect of its enterprise resource planning (ERP) program. Users can integrate accounting with payroll, human resources (HR), CRM services and e-commerce sales.

What makes its user interface unique is that you can customize it according to your needs. If you want a simpler interface, you can hide some of the features you don’t use. The interface advance from customer definition is a bit more cluttered than FreshBooks, but it’s still easy to find what you’re looking for. The software is also reasonably easy to set up, although it may take longer than FreshBooks.